KIRKLAND PARISH COUNCIL
MINUTES OF THE
ANNUAL PARISH COUNCIL MEETING HELDOn 12th May, 2009, following the
Annual Parish Meeting
at St. Helen’s Sunday School
Present; A. Sykes, Chairman
J. Parkinson,
D. Taylor,
Gillian Benson, Clerk to the Parish Council
333. ELECTION OF CHAIRMAN
Resolved; Cllr. C. Towers was elected to serve as Chairman of Kirkland Parish Council for one year.
Under the Local Government Act 1972 (83(4)) the Chairman signed the Declaration of Office.
334. ELECTION OF VICE CHAIRMAN
Resolved; Cllr. K. Ellin was elected to serve as Vice-Chairman of Kirkland Parish Council for one year.
335. APOLOGIES
Apologies were given for this meeting from Cllr. D. Taylor and the reason accepted.
336. DECLARATIONS OF INTERESTS
Councillors disclosed any personal or prejudicial interest in matters to be discussed at this meeting.
336. MINUTES OF THE PREVIOUS MEETING
Resolved; The minutes of the meetings held on 12th March, 2009 having been previously circulated, were accepted as a true and correct record and signed by the Chairman.
337. PUBLIC PARTICIPATION
The public did not raise any issues at this meeting.
338. DATES OF THE PARISH COUNCIL MEETINGS FOR THE COMING YEAR
The Parish Council will meet on the following dates through the year 2009 – 2010 at St. Helen’s Sunday School, Churchtown at 7.30pm unless otherwise notified.
14th July, 2009 8th September 10th November
12th January, 2010 9th March 11th May
339. APPOINTMENT OF OFFICERS
Resolved: That the members are elected to serve on the following committees:
Representative on the Memorial Hall Committee
Cllr. Mrs. J. Parkinson
Wyre Area Road Safety Committee
Cllr. K. Ellin
Wyre Area Lancashire Association of Local Councils
Cllr. Mrs. C. Towers
PACT Representative
The Clerk
Responsible Financial Officer
The Clerk is the Responsible Financial Officer
Cheque Signatures
Cllr. Mrs. C. Towers and Cllr. J. Parkinson
Internal Auditor
Gurth Wilson
340. HOUSING SURVEY FOR THE PARISH
Councillors considered the housing survey questionnaire from Nick Stevenson, but were unable to support its value at this time. However, it will be borne in mind and returned to later for re-examination. There is also an invitation to workshops examining the case for rural housing enablers in the North West to be held in Cumbria and Cheshire.
Resolved: To contact Mr. Stevenson thanking him for his work but that the Parish Council are not prepared to carry out the survey at this time.
341. INFORMATION FROM LANCASHIRE ASSOCIATION OF LOCAL COUNCILS
There are a number of training courses being held:
The Power of Wellbeing – Workshop – 3rd June
Quality Parish Council Scheme – Workshop – 18th June
Planning Workshop – 25th June
Freedom of Information and Data Protection – Workshop – 1st July
Power of Well Being – Workshop – 9th July
New Councillors and Clerks – Training Course – 4th and 25th July
Information on the Employment Act 2008
Car Allowances 2009 – 2010
Calor Village of the Year
Resolved: The Councillors are unable to attend the workshops.
342. FINANCE
Internal Scrutiny Report
Resolved: Councillors considered and accepted the following accounts.
Cash Book and Balance to 31st March, 2009,
Bank Reconciliation and Internal scrutiny checks.
Risk assessment for the coming year.
This signs off the accounts for the year end, which have been scrutinised by the internal auditor.
Resolved: The End of Year Accounts were accepted and signed by the Chairman and Responsible Financial Officer.
Payments received this month
1. Wyre Borough Council £6,892.00
Made up of:
Precept £6,400
Rural Parish Grant £492
Resolved; Councillors accepted the following payments;
Lancashire County Council £ 35.04 Pensions, April
Clerk’s Salary and Expenses £125.44
Lancashire County Council £ 33.91 Pension, May
Lancashire County Council £ 33.91 Pension, June
Catterall Parish Council £ 25.00 Electrics for the Christmas Tree
World of Hedges £ 12.25 For Owd Wills
Lancashire Association of
Local Councils Subscription £ 61.23
Allianz Insurance £490.12
Catterall Parish Council £580.00
Churchtown Whitsuntide Festival
The Committee wishes to thank the Parish Council for their donation.
Audit 2008 – 2009
Section 1 - Statement of Accounts
Section 2 – Annual Governance Statement
Resolved: That the statement of accounts and annual governance were accepted by the members and signed by the Chairman and the responsible financial officer.
Internal Audit Contract
The accounts need an internal auditor to sign off the Annual Report and it is necessary that the Parish Council sets the areas of this work. The Councillors accepted the new Internal Audit Contract.
Clerk’s Salary
As the new financial year begins in April; Councillors resolved the increase in the Clerk’s salary by one point, in line with the Contract of Employment?
Resolved: To increase the Clerk’s salary by one point in line with the Contract of Employment.
Insurance 2009 – 2010
Councillors reviewed and accepted the insurance schedule for the coming year.
Grounds Maintenance Contract
Catterall Parish Council’s tender for the year 2009 – 2010 for the Ground Maintenance Contract was considered and accepted by the Councillors. This will result in a payment of £580 by-monthly.
Resolved: To accept the Contract with Catterall Parish Council and pay by-monthly.
343. PLANNING
The following planning application has been granted;
09/00120/FUL
Proposal: Alteration to application 07/00893/FUL, proposed extension to new building to provide blue cheese facility
Location: Dewlay, The Traditional Cheesemakers, Garstang By-Pass Road, Kirkland
09/00169/FUL
Proposal: Erection of detached garage
Location: Holms View, The Avenue, Churchtown
The following planning appeal has been granted:
09/2092990
Proposal: Erection of one wind turbine, foundation, access track and ancillary equipment
Location: Dewlay The Traditional Cheesemakers, A6 By Pass Road, Garstang
Planning Applications
09/00304/FUL
Proposal: Amendments to previously approved garage (re-submission 08/00608/FUL)
Location: Nuncroft House, 14, Church Street, Churchtown
Resolved: The Parish Council has no objections to this application and requests neighbourhood notification.
344. REPORTS
Most of the reports were given at the Annual Parish Meeting.
Report from the representative on PACT Meeting
There was one crime in March number plates were stolen from a vehicle parked on a drive on The Avenue. Last year - none. The plates were found, one on Old Lancaster Road, reported to the Police, and the other on Tan Yard Lane, by the Parish Lengthsman. There were no crimes in April in the Parish.
There being no other business the Chairman closed the meeting at 9.45pm.
